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Inspection of Factories |
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In order to ensure the compliance of the provisions of the Employee's State Insurance Act, 1948, inspection of factories and establishments has become one of the most important responsibilities of the ESI Corporation. Under the enabling provisions of the ESI Act, employers are expected to fully cooperate with inspecting authorities that is, Insurance Inspector or any other authorised officer(s) of the Corporation appointed under Section 45 of the Act. Employers will facilitate inspecting officers in the lawful discharge of duties and collection of all essential information related to coverage, payment of contributions, maintenance of ESI records etc. |
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The ESI Inspector or any other authorised officer normally sends advance intimation regarding the inspection of records of a factory or an establishment in his area of operation. On such occasions the following documents are to be kept ready for inspection and produced on demand before the inspecting authority. |
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1. |
Attendance Register(s)/Muster Roll(s) ( In respect of all employees including those employed through contractors) |
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2. |
Wages register |
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3. |
Cash Book/Day Book |
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4. |
Account book including Ledgers and vouchers/bills, balance sheet. |
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5. |
Employees' Register |
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6. |
Accident Book |
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7. |
Returns of contribution |
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8. |
Returns of Declaration Forms |
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9. |
Copies of challans |
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10. |
Inspection book. |
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If any labour is engaged either directly or through contractor for carring out the construction work/repair and maintenance of the premises/machinery etc. within the covered premises, the record thereof is also required to be produced before the Inspector as contributions are payable on the labour component. The responsibility for payment of contributions rests with the Principal Employer. |
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.ESI Corporation has introduced a Self Certification scheme with effect from 1-4-2008 & the employers who are promptly submiting the Half yearly return along with Self Certification will be Subjected to a test Check of records once in 3-5 years instead of yearly inspection. |
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